Simple, High-quality HR and labor management in Vietnam
All-in-one payroll, attendance, and HR management
１．Tri-language support (JP / VN / EN)
２．Instant updates for labor-law changes
３．Smartphone ID scan → Instant registration
Simple, High-quality HR and labor management in Vietnam
All-in-one payroll, attendance, and HR management
１．Tri-language support (JP / VN / EN)
２．Instant updates for labor-law changes
３．Smartphone ID scan → Instant registration
Do you have any of these challenges?
Payroll and attendance management is complicated in Excel
Managing payroll calculations and attendance records in Excel often leads to issues such as increasing numbers of files, broken formulas, and version inconsistencies. As a result, every monthly process requires unnecessary rework.
Frequent changes in Vietnam’s labor laws make it difficult to stay compliant
In Vietnam, rules for overtime calculation, insurance contributions, and public holidays change frequently, making it difficult for local staff to keep up. As a result, there is a higher risk of incorrect processing or delays.
Information management is inconsistent between home-country staff and local staff
Information is spread across multiple files and departments, resulting in extra effort to verify details and causing discrepancies in the latest data. Differences in workflows between home-country and local staff also increase the risk of misunderstandings and manual entry errors.
EST solves these challenges.
With EST, payroll and attendance data are automatically integrated, eliminating manual calculations, data entry, and file-based aggregation. This dramatically reduces errors and cuts monthly workloads.
EST automatically reflects the latest labor laws and payroll regulations, reducing the effort required to review legal updates or reconfigure settings. This helps minimize compliance risks.
EST centralizes employee information in both Japanese and Vietnamese, enabling accurate sharing between home-country and local teams. Approval workflows automatically record processing and change histories, making the responsible person clear and significantly reducing the burden of double-checking and the risk of mistakes.
Why Companies Choose EST
EST addresses the common challenges faced by Japanese businesses operating abroad—such as the burden of information sharing, keeping up with regulatory changes, and inconsistencies in daily operations. By supporting your local workflows, EST enables accurate and efficient HR and payroll management.
A unified platform for accurate attendance, payroll, and HR management
With EST, attendance data, payroll, and employee information are automatically synchronized, significantly reducing the need for manual data entry and double-checking. Because all data stays up to date, errors are minimized, and both local and home-country teams can reliably share the same accurate information.
Fully supports both Japanese and Vietnamese, enabling unified operations between home-country and local staff
EST provides full Japanese and Vietnamese language support across all screens and settings, ensuring an intuitive experience for every user. Local staff can operate in Vietnamese while home-country staff use Japanese, yet both work with the same data under the same operational rules. This prevents communication gaps and ensures consistent, efficient operations.
Automatically adapts to legal and policy updates to minimize local compliance risks
EST automatically reflects changes in Vietnam’s labor laws and payroll regulations, reducing the burden on staff to constantly track legal revisions. This helps prevent calculation errors and minimizes compliance risks. Even home-country staff without specialized labor-law knowledge can operate the system with confidence.
Key Features of EST
Payroll Calculation
EST automatically calculates monthly salaries and deductions based on attendance data and employee information. It fully supports local regulations, helping reduce errors caused by manual processing.
Attendance Management
EST automatically imports data from your existing attendance system. It also centralizes attendance consistency checks and shift management, ensuring smooth and accurate daily operations.
Employee Information Management
EST centralizes employee data such as basic information, work history, qualifications, and notes. Both home-country and local staff can access and share the same data, and all updates are automatically recorded in the system.
Contract & Social Insurance Management
EST streamlines the creation of employment contracts, social insurance procedures, and contract renewals—all in one place. It also supports the preparation of Vietnam-compliant labor contracts and automatic contract renewal.
Approval Workflow
Requests and approvals can be completed entirely online. Employees can submit applications from their smartphones, and all approval histories are automatically recorded, reducing the burden of double-checking.
Report & Document Downloads
EST automatically generates essential HR and labor-related documents such as attendance sheets, payroll ledgers, employee registers, and various insurance forms. All documents can be downloaded instantly in Excel format.
Locker & Uniform Management
Locker numbers, assigned uniforms, and issued items are managed in a clear, centralized view. This helps prevent loss and significantly reduces the time required for tracking and inventory tasks.
Employee Registration via ID Card ScanD
By simply scanning a Vietnamese ID card with a smartphone, employee information is automatically captured. This prevents data entry errors and speeds up the registration process.
Payroll Calculation
EST automatically calculates monthly salaries and deductions based on attendance data and employee information. It fully supports local regulations, helping reduce errors caused by manual processing.
Attendance Management
EST automatically imports data from your existing attendance system. It also centralizes attendance consistency checks and shift management, ensuring smooth and accurate daily operations.
Employee Information Management
EST centralizes employee data such as basic information, work history, qualifications, and notes. Both home-country and local staff can access and share the same data, and all updates are automatically recorded in the system.
Contract & Social Insurance Management
EST streamlines the creation of employment contracts, social insurance procedures, and contract renewals—all in one place. It also supports the preparation of Vietnam-compliant labor contracts and automatic contract renewal.
Approval Workflow
Requests and approvals can be completed entirely online. Employees can submit applications from their smartphones, and all approval histories are automatically recorded, reducing the burden of double-checking.
Report & Document Downloads
EST automatically generates essential HR and labor-related documents such as attendance sheets, payroll ledgers, employee registers, and various insurance forms. All documents can be downloaded instantly in Excel format.
Locker & Uniform Management
Locker numbers, assigned uniforms, and issued items are managed in a clear, centralized view. This helps prevent loss and significantly reduces the time required for tracking and inventory tasks.
Employee Registration via ID Card Scan
By simply scanning a Vietnamese ID card with a smartphone, employee information is automatically captured. This prevents data entry errors and speeds up the registration process.
Case Studies
EST helps companies streamline HR and labor management, reduce errors, leverage data, and accelerate decision-making.
Across many organizations, it has delivered significant results in a short period of time.
Logistics Company
Challenges：
HR information was managed manually, leading to significant inefficiencies.
Results：
・95% improvement in HR management efficiency
・30% reduction in document processing time
・50% faster report generation
・HR staff can now focus on strategic, value-driven work instead of routine tasks
Telecommunications Equipment Manufacturer
Challenges：
HR data lacked consistency, leading to frequent management errors.
Results：
・90% reduction in data-related errors
・Smoother and more efficient audit compliance
・70% reduction in document-related costs through full digitalization
Food Manufacturer
Challenges：
Frequent errors in attendance management and payroll calculations.
Results：
・98% improvement in attendance and payroll accuracy
・40% reduction in payroll processing time
・Increased employee satisfaction through improved transparency
Electronics Manufacturer
Challenges：
The legacy system could not keep up with the increasing volume of HR data.
Results：
・120% improvement in data processing capacity
・50% reduction in workload through automated reporting
・Built a scalable HR platform that can grow with the company
Electronic Components Manufacturer
Challenges：
Difficulty in accurately tracking employee performance.
Results：
・85% improvement in performance tracking capabilities
・More accurate, data-driven decision-making
・Developed optimal talent development roadmaps
Pricing Structure
All features are available to organizations of any size.
EST offers a simple, one-time license purchase model.
Every plan provides unrestricted access to all features—no limits, no hidden add-ons.
We propose the optimal configuration based on your company size and operational needs.
EST offers a simple, one-time license purchase model.Every plan provides unrestricted access to all features—no limits, no hidden add-ons.We propose the optimal configuration based on your company size and operational needs.
We offer the optimal license plan based on your company size.
EST provides license tiers aligned with employee headcount.
Pricing varies depending on organizational scale, and we will propose the most suitable configuration for your needs.
EST provides license tiers aligned with employee headcount.Pricing varies depending on organizational scale, and we will propose the most suitable configuration for your needs.
We also support flexible customization tailored to your operational workflows and business requirements.
In addition to the standard features, EST offers custom development to meet your company’s unique processes.
We design specifications that match local operational flows and department-specific rules, enabling a system environment that fits seamlessly into your daily HR operations.
In addition to the standard features, EST offers custom development to meet your company’s unique processes.We design specifications that match local operational flows and department-specific rules, enabling a system environment that fits seamlessly into your daily HR operations.
A one-time license model that delivers significant long-term cost benefits.
No monthly fees
stable and predictable running costs
Unaffected by exchange rate fluctuations (VND/USD)
Dedicated system environment ensures strong security
Available for both on-premise and cloud server deployments
No monthly fees — stable and predictable running costs
Unaffected by exchange rate fluctuations (VND/USD)
Dedicated system environment ensures strong security
Available for both on-premise and cloud server deployments
※ In addition to the license fee, server setup costs (on-premise or cloud) and an optional annual maintenance contract (updates and support) will apply.
We will propose the most suitable configuration and cost structure based on your environment and operational requirements.
※ In addition to the license fee, server setup costs (on-premise or cloud) and an optional annual maintenance contract (updates and support) will apply.We will propose the most suitable configuration and cost structure based on your environment and operational requirements.
FAQ
- How many employees can use EST?
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EST can be used by organizations ranging from a single employee to several thousand.
Pricing plans vary based on the number of employees. - What languages are supported?
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EST supports Japanese, Vietnamese, and English.
Both administrators and employees can use the system in their preferred language. - Can we import data from our existing attendance system?
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Yes. By uploading CSV data, it will be automatically reflected in payroll calculations.
Some attendance systems also support automatic data integration, so feel free to contact us for details. - Can Vietnamese ID cards be scanned using a smartphone?
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Yes. Simply take a photo with a smartphone, and the employee information will be automatically extracted.
- How is security handled?
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We implement encryption, access control, and other security measures within our cloud environment.
- Can the approval workflow be used from a smartphone?
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Yes. Employees can submit requests from their smartphones, and managers can approve them on mobile as well.
- What types of reports can be exported?
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You can export essential HR and labor-related documents in Excel format, including attendance sheets, payroll ledgers, employee records, contracts, and social insurance documents.
- Is support available in English?
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Yes, we provide support in both English and Vietnamese.
- Can you assist with data migration?
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Yes. We can help migrate data from your current system or Excel files.
EST makes HR management smoother and smarter.
