From time clocking, requests and approvals, attendance closing and payroll to social insurance and performance reviews. EST manages HR and payroll for Japanese companies in Vietnam in one system.
Vietnamese social insurance and personal income tax
Japanese, Vietnamese and English
Cloud or your own server
Up to 42%less time on payroll
89%fewer data entry errors67%lower paper and printing costs
2–6 monthsto go liveResults from actual projects. They are not a guarantee of results.
Your monthly HR and payroll work stays connected, without moving to Excel along the way.
Import from time clocks, entry gates and smartphones
Leave, overtime and missed punches requested from a phone
Check mismatches between punches and requests, then close
Calculate insurance, personal income tax and allowances
Send payslips and export reports for head office
Do any of these sound familiar in your HR work in Vietnam?
EST holds the calculation rules for allowances, insurance and tax. Anyone in charge follows the same steps and gets the same result.
Closed attendance becomes the payroll input as it is. No more copying or double entry.
EST exports monthly and annual payroll totals and headcount reports to Excel. Matching your head office format is handled through customization.
Rates, deductions and tax tables are managed on the settings screen. When the law changes, we tell you what changed and what to set.
Employees submit requests from their own phone or browser, and they reach the approver. Approval records are kept.
Evaluation sheets and results are stored in the system, so your successor can keep evaluating by the same criteria.
EST supports HR at Japanese companies in Vietnam, from attendance and payroll to evaluations and expenses.
Not just attendance and payroll: goal setting through final evaluations, bonus and pay raise reviews, multi-level approvals, expense and corporate card requests, and reports for head office. One system that fits how Japanese companies work, with screens and support in Japanese.
Set approval routes by request type and by employee, with as many approval levels as you need. You can add approvers outside the set route and record reasons for sending requests back. Pending approvals are notified.
Register approved sites and their range on a map, and block punches from outside the range or with faked locations. Punch locations can be checked on a map from the attendance details.
Supports requests and approvals for flexible shifts and requests for missed punches. Time short due to late arrival or early leave can be covered with paid leave, and the in-app manual explains how.
Publish company-wide and HR announcements with drafts, scheduled publishing and pinning. Employees read them on the web and on their phones, so there is no need for paper notices or Zalo groups. One-to-one chat between HR and employees is also available.
Combine salaries paid in Japan and in Vietnam and export them for Vietnamese personal income tax. Contracts in foreign currency are converted using exchange rates imported daily from VCB.
Supports two- and three-shift rotations and automatic import from fingerprint and face recognition time clocks and entry gates. Lockers, shoe racks and uniform distribution can also be managed.
Whatever your industry, size or work style, settings and customization fit EST to your company.
Factories & manufacturing
Offices & flexible work
Field work & multiple sites
Companies with expatriates
Large & multi-site
First HR system
01 / 06
One system for the monthly work of HR and payroll.
From time clocking, shifts and leave and overtime requests to monthly closing.
Calculates Vietnamese social insurance and personal income tax as standard, and outputs payslips and bank transfer data.
From joining through transfers to leaving, including labor contract terms and renewals.
From goal setting to final evaluations, connected with skills, training and hiring.
Announcements, chat with HR, and expense and corporate card requests.
Frequent tasks from the home screen, without getting lost. Each user can choose the newly designed screens.
Predicts the risk of turnover and signs of burnout by department and by employee from attendance and evaluation data, so you notice people who may leave or are overworking sooner.
* HR Insight is an option (charged separately).
Employees clock in, request leave and overtime, and check payslips on their own phones. Fewer questions to HR and less paperwork.
iOS & Android
Each company’s work rules and pay regulations are reflected through on-screen settings. What the standard settings cannot cover is handled through customization.
Basic payroll rulesClosing and pay dates, rounding, regional minimum wage, deductions and union fee rateOvertime limitsSet limits per day, month and year, and block requests over themPaid leaveCarry-over limits and prorated grants in the joining monthRequest typesCalculation unit, paid or unpaid, monthly limits and overtime premium ratesAllowancesWhich of insurance, union fees, overtime, income tax and bonus they affect, and tax-free amounts
Approval flowsAny number of levels, with different routes per employee
Company calendarSet company holidays and block leave requests on themScreen wordingAdministrators can rewrite the wording shown on screensAuthentication, permissions and records that let you operate in line with your head office’s information security policy.
Runs on a cloud server we arrange. No server to buy or maintain; we handle backups and monitoring.
We set it up on your own server, so HR and payroll data never leaves your company.
Source IP restrictions, WAF and similar measures are available as environment options.
Results from actual projects. They are not a guarantee of results.
89%fewer data entry errors
Attendance and payroll were kept in separate Excel files, and every transfer needed checking. EST connected everything from time clock data import to payroll and removed manual entry.
Implementation: 4 months
42%less time on payroll
Month-end payroll took several days, with many corrections after closing. Closed attendance now flows directly into payroll, and allowances, insurance and tax are calculated automatically.
Implementation: 2 months
5 monthsto go live
After organizing work patterns and allowance rules in a Fit & Gap analysis, the company moved through setup, data registration and a trial run. Requests and approvals are now in the system.
Implementation: 5 months
2 monthsto go live
Data from existing time clocks is imported, and everything from attendance totals to payroll is automated. With clear requirements, the company went live in two months.
Implementation: 2 months
The product brochure (PDF) is available right after you submit the form.
Choose a one-time license or a monthly plan. Both are priced by number of employees, and all features are included.
Employee bands range from under 30 to 3,000 or more. Initial implementation costs (Fit & Gap analysis, initial setup, data registration support and training) are separate. We provide prices in a quotation.
Yes. Employees, labor contracts, allowances and leave balances can be registered in bulk with Excel templates. We check your current calculation rules in a Fit & Gap analysis and compare results with your current payroll before going live.
Past projects have taken 2–6 months, depending on the number of employees and the complexity of allowances and shifts. You can also start with attendance and extend to payroll the following month.
Rates, deductions and tax tables are managed on the settings screen. When the law changes, we tell you what changed and what to set. If the calculation method itself changes, we handle it with a system update.
Yes. Each user can choose Japanese, Vietnamese or English (the web screens also support Korean). Staff on the floor can submit requests and check payslips in Vietnamese from a phone or browser.
Data from fingerprint, face recognition and IC card time clocks can be imported. Syncing from other attendance systems is also possible (please ask about supported manufacturers). Without time clocks, employees can clock in from a phone or browser.
Attendance records, wage ledgers, employee registers, payslips, social insurance change reports, and monthly and annual payroll totals can be exported to Excel. Reports in your head office’s format are handled through customization.
Yes. Because EST runs in a web browser, head office users can view dashboards and reports once permissions are set. Salaries and similar data are shown only to authorized users.
Pricing is set by employee band, from under 30 to 3,000 or more employees.
The cloud version stores data on a cloud server we arrange; the on-premises version stores it on your own server. All data can be exported to Excel when your contract ends.
Yes. The developer provides support directly in Japanese and Vietnamese.
We send a brochure covering the feature list, monthly work shown on screens, pricing and the implementation process. You are also welcome to try the demo environment or ask whether EST fits your pay regulations.
