HR & payroll in Vietnam, made simple with Japanese quality.
Unify payroll, attendance, social insurance and labor management in EST. Cut payroll processing time by up to 40%.
✓ Trilingual support in Japanese, Vietnamese and English ✓ Automatic updates for changes to Vietnamese labor law ✓ iOS & Android apps to use anytime, anywhere
[2026 Minimum Wage Revision] What is changing and how companies should respond → Read the article
98% improvement in attendance & payroll accuracy
40% reduction in payroll processing time
3 languages Japanese, Vietnamese and English
As fast as 1 month to go live
* Figures are example results from client companies.
Do these challenges sound familiar?
Payroll & attendance are a mess in Excel
Payroll and attendance are managed in Excel, so every monthly cycle brings rework: files pile up, formulas break, and versions get out of sync.
Vietnamese labor law changes often and is hard to keep up with
In Vietnam, rules on overtime, insurance premiums and holidays change frequently — including the 2026 minimum wage revision — and local staff alone struggle to keep pace. This creates a risk of incorrect processing or delays.
Data for Japanese and Vietnamese staff is scattered
Information is spread across multiple files and departments, causing extra checks and mismatched data. Handoffs between staff easily lead to misunderstandings and transcription errors.
EST solves these challenges.
With EST, attendance and payroll link automatically, so manual calculation, transcription and aggregation are no longer needed. Errors drop sharply and monthly workload shrinks.
EST automatically keeps up with the latest labor law and payroll rules. You spend less time tracking legal changes and reconfiguring the system, keeping compliance risk to a minimum.
EST manages employee data centrally in Japanese and Vietnamese so head office and local teams share accurate information. The approval workflow automatically logs every action and change, making it clear who edited what and greatly reducing the burden of double-checking and the chance of errors.
Excel vs. EST
Excel
EST
Monthly payroll
△Days of manual calculation and transcription
○Calculated accurately via automatic attendance linkage
Keeping up with legal changes
✕Research and fix formulas yourself
○The system updates automatically
Multilingual support
✕Separate files for each language
○Switch between JP/VN/EN on the same data
Requests & approvals
△Scattered across paper, email and chat
○Request and approve in the app, with an automatic history
Automatically calculates monthly pay and deductions from attendance data and employee records. It supports local regulations and reduces manual errors.
Attendance management
From clock-in to daily approval and monthly close, everything is handled in EST. It also imports data from existing attendance systems and centralizes consistency checks and shift management.
Mobile app (iOS / Android)
Employees can check payslips, clock in and out, and submit leave and other requests from their phones. Approvals and announcements arrive in real time via push notifications. Available in Japanese, Vietnamese and English.
Contract & social insurance management
Centralizes everything from drafting labor contracts to social insurance procedures and contract renewal management. It also supports Vietnamese labor contract drafting and automatic contract renewal.
Employee data management
Manages basic details, work history, qualifications and notes in one place. Head office and local teams share the same data, and update history is logged automatically.
Approval workflow
Complete requests and approvals online. Employees can submit requests from their phones, and approval history is saved automatically, easing the burden of double-checking.
HR reports & documents download
Automatically generates the HR and labor documents you need — attendance records, wage ledgers, employee registers, insurance forms and more. Download them instantly in Excel format.
AI talent risk analysis
AI automatically analyzes attendance and HR data every month to detect employees at high risk of leaving or signs of overwork early. It also presents the underlying risk factors and recommended actions.
Employee registration via ID card scan
Simply scan a Vietnamese ID card with your phone to auto-fill employee details. This prevents input mistakes and speeds up registration.
Security
Encrypted communication, two-factor authentication (2FA), permission management, audit logs and unauthorized-login detection come as standard. Operation in a dedicated, private server environment is also supported.
Locker & uniform management
Gives visibility into locker numbers, issued uniforms and supplied items for each employee. This helps prevent losses and greatly cuts the effort of stocktaking.
Other features
Covers surrounding HR areas such as recruitment management, performance reviews, and transfer and offboarding management. We also offer custom development tailored to how your team works.
Payroll
Automatically calculates monthly pay and deductions from attendance data and employee records. It supports local regulations and reduces manual errors.
Attendance management
From clock-in to daily approval and monthly close, everything is handled in EST. It also imports data from existing attendance systems and centralizes consistency checks and shift management.
Mobile app (iOS / Android)
Employees can check payslips, clock in and out, and submit leave and other requests from their phones. Approvals and announcements arrive in real time via push notifications. Available in Japanese, Vietnamese and English.
Contract & social insurance management
Centralizes everything from drafting labor contracts to social insurance procedures and contract renewal management. It also supports Vietnamese labor contract drafting and automatic contract renewal.
Employee data management
Manages basic details, work history, qualifications and notes in one place. Head office and local teams share the same data, and update history is logged automatically.
Approval workflow
Complete requests and approvals online. Employees can submit requests from their phones, and approval history is saved automatically, easing the burden of double-checking.
HR reports & documents download
Automatically generates the HR and labor documents you need — attendance records, wage ledgers, employee registers, insurance forms and more. Download them instantly in Excel format.
AI talent risk analysis
AI automatically analyzes attendance and HR data every month to detect employees at high risk of leaving or signs of overwork early. It also presents the underlying risk factors and recommended actions.
Employee registration via ID card scan
Simply scan a Vietnamese ID card with your phone to auto-fill employee details. This prevents input mistakes and speeds up registration.
Security
Encrypted communication, two-factor authentication (2FA), permission management, audit logs and unauthorized-login detection come as standard. Operation in a dedicated, private server environment is also supported.
Locker & uniform management
Gives visibility into locker numbers, issued uniforms and supplied items for each employee. This helps prevent losses and greatly cuts the effort of stocktaking.
Other features
Covers surrounding HR areas such as recruitment management, performance reviews, and transfer and offboarding management. We also offer custom development tailored to how your team works.
EST resolves, one by one, the challenges Japanese companies often face — the effort of sharing data, keeping up with legal changes, and inconsistent operations. It supports your local operations while enabling accurate, efficient HR and labor management.
EST resolves, one by one, the challenges Japanese companies often face — the effort of sharing data, keeping up with legal changes, and inconsistent operations. It supports your local operations while enabling accurate, efficient HR and labor management.
A single, accurate foundation for attendance, payroll and labor management
In EST, attendance, payroll and employee data link automatically, greatly reducing transcription work and double-checking. Because the data is always up to date, errors are less likely, and both local and head-office teams share the correct information.
In EST, attendance, payroll and employee data link automatically, greatly reducing transcription work and double-checking. Because the data is always up to date, errors are less likely, and both local and head-office teams share the correct information.
Trilingual support in Japanese, Vietnamese and English, so local and head-office teams run on the same rules
Trilingual support in Japanese, Vietnamese and English, so local and head-office teams run on the same rules
The screens and settings are fully available in Japanese, Vietnamese and English, designed so anyone can use them with confidence. Local staff work in Vietnamese and Japanese managers work in Japanese on the very same data, so operating rules stay unified and communication gaps are avoided.
The screens and settings are fully available in Japanese, Vietnamese and English, designed so anyone can use them with confidence. Local staff work in Vietnamese and Japanese managers work in Japanese on the very same data, so operating rules stay unified and communication gaps are avoided.
Automatically keeps up with legal and regulatory changes, minimizing local labor risk
Automatically keeps up with legal and regulatory changes, minimizing local labor risk
The system automatically adapts to changes in Vietnamese labor law and payroll rules. This reduces the burden of tracking legal changes and lowers the risk of calculation errors and compliance issues. Even Japanese staff without specialist labor knowledge can operate it with confidence.
The system automatically adapts to changes in Vietnamese labor law and payroll rules. This reduces the burden of tracking legal changes and lowers the risk of calculation errors and compliance issues. Even Japanese staff without specialist labor knowledge can operate it with confidence.
Protecting confidential payroll and HR data with multi-layered security
Protecting confidential payroll and HR data with multi-layered security
All communication is encrypted, with two-factor authentication, permission management, audit logs and unauthorized-login detection as standard. Operation in a dedicated, private server environment is also supported, protecting the vital data at your Vietnam site.
All communication is encrypted, with two-factor authentication, permission management, audit logs and unauthorized-login detection as standard. Operation in a dedicated, private server environment is also supported, protecting the vital data at your Vietnam site.
EST delivers more efficient HR and labor management, fewer errors, better use of data, and faster decision-making. Many companies achieve significant results in a short time.
Logistics company
Challenge: Managing HR data manually was inefficient
Results: ・HR management efficiency +95% ・Document processing time down 30% ・Report creation 50% faster ・HR staff freed up to focus on strategic work
Telecom equipment manufacturer
Challenge: HR data lacked consistency, causing frequent management errors
Results: ・Data errors down 90% ・Smoother audit responses ・Document-related costs down 70% (fully digitized)
Food manufacturer
Challenge: Frequent attendance and payroll calculation errors
Results: ・Attendance & payroll accuracy up 98% ・Payroll processing time down 40% ・Higher employee satisfaction (greater transparency)
Electrical products manufacturer
Challenge: The old system could not handle growing data volumes
Results: ・Data processing capacity up 120% ・Work time down 50% through report automation ・Built an HR foundation that scales with company growth
Electronic components manufacturer
Challenge: Hard to get a clear view of employee performance
Results: ・Performance tracking capability up 85% ・Precise, data-driven decision-making ・Built an optimal talent development roadmap
EST can solve your company’s challenges too
See detailed client stories in our service brochure.
Every feature is available to companies of any size.
Go live as fast as 1 month. Migration support and initial setup included.
EST offers a choice of pricing: a “perpetual license” or a “subscription.” Both plans give you full access to every feature with no restrictions. We recommend the optimal setup for your company size and way of working.
EST offers a choice of pricing: a “perpetual license” or a “subscription.” Both plans give you full access to every feature with no restrictions. We recommend the optimal setup for your company size and way of working.
Perpetual license
Buy once, run long-term
No monthly fee Great value over the long run Stable costs
Subscription license
Get started with low upfront cost
Flat monthly fee Flexible contract Maintenance & support included
We recommend the ideal license based on your company size.
EST offers license tiers based on employee headcount. Pricing scales with company size, and we provide a tailored recommendation for the optimal setup.
EST offers license tiers based on employee headcount. Pricing scales with company size, and we provide a tailored recommendation for the optimal setup.
We also offer flexible custom development tailored to your operational flow and business requirements.
Beyond the standard features, EST provides custom development to meet your company’s specific business needs. We propose the optimal specifications for your local workflows and department-level rules, building a system that fits your day-to-day operations.
Beyond the standard features, EST provides custom development to meet your company’s specific business needs. We propose the optimal specifications for your local workflows and department-level rules, building a system that fits your day-to-day operations.
Choose your license type and deployment environment
Option with no monthly fee (perpetual license)
Avoid exchange-rate risk (VND/JPY/USD)
Peace of mind on security with a dedicated environment
Choose on-premises or cloud server
Option with no monthly fee (perpetual license)
Avoid exchange-rate risk (VND/JPY/USD)
Peace of mind on security with a dedicated environment
Choose on-premises or cloud server
* In addition to the license fee, server setup costs (on-premises / cloud) and an optional annual maintenance contract (updates and support) apply. We propose the optimal configuration and costs based on your environment and operating setup.
* In addition to the license fee, server setup costs (on-premises / cloud) and an optional annual maintenance contract (updates and support) apply. We propose the optimal configuration and costs based on your environment and operating setup.
Yes. The system updates automatically in line with legal changes such as the minimum wage and insurance premium rates, so there is no need for you to reconfigure anything.
From how many employees can EST be used?
EST can be used by companies ranging from a single employee to several thousand. Pricing plans vary by employee headcount.
Which languages are supported?
Japanese, Vietnamese and English are supported. Both administrators and employees can use EST in their own language.
Can I import data from the attendance system we currently use?
By uploading CSV data, it is automatically reflected in payroll. Some attendance systems can also be connected for automatic data import — please contact us for details.
Can Vietnamese ID cards be scanned with a smartphone?
Yes. Simply take a photo with your smartphone to auto-fill employee details.
How is security handled?
Security measures such as encryption and permission management are implemented in a cloud environment.
Can the approval workflow be operated from a smartphone?
Yes. Employees can submit requests and administrators can approve them from their phones.
What documents can be output?
You can export HR and labor documents in Excel, including attendance records, wage ledgers, employee registers, contracts and social insurance documents.
Is support available in Japanese?
Yes. We provide support in both Japanese and Vietnamese.
Can you help with data migration?
Yes. We provide migration support from your current system or Excel data.
How long does implementation take?
You can start using EST in as fast as about 1 month. The timeline varies with company size and whether data migration is needed, but our migration support and initial setup help ensure a smooth launch.
